Printing Solutions to Kickstart Digital Transformation in the Workplace

As digital transformation takes the world by storm in the wake of the “new normal,” the right choice of office technology and printing solutions is imperative to the success of even the most established organisations. As the economy makes a progressive shift towards a more flexible hybrid work model, businesses are migrating towards more sustainable and flexible printing solutions that continue to provide secure organisational data solutions. We explore various printing solutions that enable digital transformation in the workplace below.

Sustainable Approaches to Printing

While many businesses continue to think about going paperless, even the most modern organisations still require printed documents for optimal workflows. Toshiba has risen to the challenge by introducing the world’s first-ever hybrid multifunction system with an erasable print function. The Toshiba Eco MultiFunction Printer (MFP) is a unique erasable monochrome MFP that reduces the use of paper in an office environment by combining economy, ecology and efficiency.

Users can now print in regular black or erasable blue ink, offering the option to reuse already printed paper time and again instead of wasting additional resources and spending more money on paper. Additionally, the Eco MFP provides key workforce efficiency with its e-Bridge Next controller which boosts productivity by adapting to your document workflows. Whether you plan to connect to third-party solutions or enhance your internal processes, our hybrid MFP forms part of the printing solutions you’ve been waiting for.

Learn more about our Eco MFP here.

Managed Print Services (MPS)

The ability to streamline your document process is fundamental to data security. Toshiba’s managed print services adopt a long-term approach to simplifying data capturing, archiving, data security, workflows, and environmental management for cost reduction and workflow optimisation. Our MPS process entails the following steps:

• Print Audit: this step provides an understanding of the overall cost of ownership regarding your print and document environment.

• Design: we design a solution that cuts printing costs, secures your documents, conserves resources and maximises control while streamlining your operation.

• Implementation: an easy transition with minimal disruption is achieved through the installation of innovative software, hardware, and development services and solutions.

• Management: we provide continuous support through the comprehensive maintenance of your fleet resources based on the Key Performance Indicators (KPIs) and Service Level Agreement (SLA).
• Review and Continuous Optimisation: we ensure that services are regularly introduced from the implementation stage forward in order to meet the SLA.

Get to know more about our managed print services here.

The risk of security in a new digital era

While remote and hybrid working models offer various benefits for businesses ranging from cost reduction to workforce flexibility, it also poses an increased risk for organisational data security. Where data and document sharing was once centralised in an office space, it is now distributed across various locations, posing an increasing risk for a data breach of sensitive organisational information. Thus, it is important to consider the level of security that your designated printing solutions offer.

Factors to consider regarding a secure printing solution

Searching for a secure and innovative printing solution can pose a challenge if you do not know what to consider when you are looking to protect your business from cyber threats and attacks. The key considerations regarding a secure printing solution include privacy and security, as well as availability in a time where employees working in varied locations require ease of access to documents. It’s important to consider whether the printing solution you are looking into meets the above criteria. Toshiba offers a host of printers and solutions that allow organisations to limit who has access to printing, viewing and downloading documents while still ensuring that data protection is enforced. Our range of e-Studio MultiFunction Printers empowers users while securing business intelligence and information throughout the cycle of printing, scanning, copying, faxing, and more.

Mobile and Cloud Printing Solutions

Toshiba offers our clients a range of cloud and mobile printing solutions that enable secure on-the-go and remote access to documents for printing and viewing. This includes our e-Bridge Print & Capture software that is downloadable on any Android device and enables direct printing and scanning from Toshiba MFPs. Users can also convert scanned documents and images into editable file formats such as Microsoft Word and more. Android users can also choose to utilise the mobile printing service from Mopria® to securely print emails, webpages and more on the go without the need for a driver installation, thanks to our partnership with the organisation. Apple users can take advantage of our partnership with Airprint™ to enable printing from an iOS or MAC device without having to install a driver or specific software. 

Learn more about our mobile and cloud printing solutions here.

Advancing towards digital transformation in the workplace should incorporate approaches to sustainability, mobile and cloud printing, data security and managed print solutions. Whether you are a small business or a large-scale enterprise, the new hybrid workforce model calls for innovative approaches to printing that offer solutions to cost reduction, improved document workflows and inevitable office sustainability practices. Visit our website to learn more about our innovative solutions to printing and office digitisation for enhanced organisational practices.