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We are living in the digital age where lower paper consumption, sustainability and general eco-friendly practices have become more imperative within the office environment and beyond. As businesses try to boost productivity while cutting costs, the entire document workflow sees mounting pressure to minimise the use of paper while streamlining processes. Managed print services (MPS) and managed document solutions (MDS) offer many benefits for businesses, but what exactly do these processes boil down to? We break it down below.
Managed print services can be defined as a comprehensive program that streamlines the print fleet of an organisation. Toshiba offers fully integrated managed print services where our document management experts analyse the printing processes and usage within your organisation, after which we recommend opportunities for the enhancement of your print fleet.
By analysing the size and unique requirements of your enterprise, we assist your business to reduce the cost of printing, lower the operational downtime of your devices, and optimise your document workflows to boost productivity within your business and among staff.
We go beyond the basic requirements of your business’ imaging and printing needs regarding equipment, management and the supply of a print fleet. Our long-term managed print services approach is streamlined to consider and make recommendations regarding the enhancement of your data security, environmental management, document archiving and workflow, and data capturing needs. Our approach includes the analysis and recommendation of devices that enable your business to copy, print, scan and fax. Additionally, we assist you with the management of your printers and that of your consumables.
Toshiba’s managed print services also include the end-to-end tracking of your organisation’s printing costs and document infrastructure, enabling your business to enjoy proactive account management, green-office advice, comprehensive billing services, and output management solutions, all from one single source.
Managed print services come with a wide range of benefits for businesses. Some of these include:
Find out more about our 5-step managed print services program here.
Managed document solutions differ from managed print services in that it incorporates an all-round approach to document management. Where MPS focuses on the printing processes of a business, MDS focuses on the management of documents delivered and stored across all of your networks and devices. All in all, managed document solutions are geared towards the production, transferral and storing of documents, as well as how it is processed.
Toshiba’s managed document solutions optimise your business workflows while increasing business productivity through our e-BRIDGE Capture and Store technology. We assist you with the automation of your business processes, transforming your paper-based filing systems into electronic document workflows. Toshiba’s e-BRIDGE Capture and Store converts paper into pixels, enabling a seamless conversion of documents into existing office equipment, file servers, and document systems.
Now you can convert physical documents into digital files that are searchable through the process of scanning and storage. Our innovative technology allows users to access scanning workflows that capture all existing paper documents, and share data via email, document management systems, and file servers.
e-BRIDGE Capture and Store allows you to automate business processes through the extraction of data stored in documents and barcodes for storing via cloud-based applications, financial applications and databases.
Toshiba’s e-BRIDGE Capture and Store boasts a range of innovative features that optimise your document management processes. Some of these include the following:
Toshiba has partnered with Dokmee to offer a range of additional partner solutions for optimal managed document solutions in your corporate environment:
Learn more about our document management solutions here.
Toshiba assists businesses looking to optimise their document workflows, boost business productivity, reduce the cost and use of paper within the workplace, and capture, store and digitally access files and data across multiple devices/platforms. Whether you seek a more eco-friendly work environment approach, want to cut operational costs, require enhanced data security, storage and digital accessibility solutions, or require a full-scale combination of the two solutions, we are able to assist you every step of the way and realise your sustainable and digitised office goals.
Visit our website to learn more about our advanced solutions for business and contact a dealer in your region today.