The office printer is the most frequently used device for the day-to-day tasks of the office. Because these devices are so heavily relied upon, they must be well taken care of and regularly maintained.
Simple practices can be used by anyone in the office once clearly communicated. This article will discuss simple printer practices to keep your office printer in good condition.
How to keep your office printer in good condition
- Read the manual carefully.
Learn about your Toshiba printer! Your best bet is to go to the owner's manual for particular manufacturer maintenance guidelines, contact local authorized distributor for assistance. When repairing your printer, you should exercise caution because there are numerous moving parts, including rollers, print heads, toners, drums, and scanner beds.
- Keep the rollers clean.
The rollers within your printer may collect dust and other contaminants. The paper is fed into and moved through your device by rollers. By opening the inner compartment of your printer, you can see the plastic, circular rollers. The rollers may gather ink and dust (from two-sided printing). The best way to clean your rollers is to wipe them with a brand-new alcohol wipe gently.
- Keep all unused toner in the original packaging.
Incorrect handling of toner might cause it to dry out. We advise keeping your toner in its original package until you can use it. If opening the packaging is necessary, just store the toner upright in an airtight container.
- Keep the scanner bed glass clean.
Your scanner bed glass is dusty if your pages turn out fuzzy. When you scan or copy a document, this thin glass holds the pages in place, making it prone to dust collection. We advise using a damp microfiber cloth to spot-clean prints on the scanner bed.
- Never use generic toner.
Genuine toner should always be used; third-party brands should never be used. You may believe that purchasing toner under the generic name will save you money, but genuine toner lasts much longer and is more cost-effective. The fact that generic toner typically results in prints of inferior quality is another reason not to use it.
- Perform regular software and firmware updates.
One of the simplest ways to keep your printer in working order is to update it frequently with the most recent firmware. Periodically, printer manufacturers offer firmware upgrades to improve your printer's performance, fix security problems, etc.
- Print a blank paper occasionally.
Printing a blank page now and then is an easy technique to keep the print heads clean and routinely clean your print rollers. Your printer's rollers will be cleaner after printing a blank page because some ink and dust accumulated on the print roller will transfer to the clean page.
- Use a soft microfiber cloth to clean your printer head
Just remove the toner and drum from your printer and store them somewhere secure and out of the way, then open the inner compartment and gently use a clean microfiber cloth to wash the print head lens. Since oil can compromise the lens, avoid touching it with your hands. It is recommended that the service should be carried out by a certified MFP or Copier technician.
- When not in use, put a dust cover over the printer.
Use a dust cover to shield your printer from debris when not in use. This should especially be done during the holidays when the office is empty.
Final thoughts:
We are always willing and available to help with all Toshiba printer-related queries. Contact us today if you need more detailed information on how to take care of your office printer.