Every business has several expenses that need to be accounted for. These expenses include everything the company spends money on, so even something as small as the dishwashing liquid in the office kitchen is accounted for in the company's yearly expenses. It is essential to the longevity of any business to find ways to save money on these expenses, and one of the areas in which many companies can save money is, office printing and copying
Office printing expenses may add up quickly for companies. The typical business spends roughly $1,200 a year on printing. This figure may even be greater for companies with many employees or who print a lot.
High office printing expenditures can result from a variety of circumstances, such as:
- The price of printer toner and ink
- Price of paper
- The cost of upkeep and repairs
- Unnecessary color printing & copying
- Single-sided printing
- The cost of personal printing
This article will discuss reducing office printing costs with print management solutions.
In what way can print management solutions benefit you in reducing printing costs?
Employing print Management Solutions to help reduce printing costs is a highly beneficial and effective way to ensure that your staff is cost-effectively using the printer. Think of Print Management Solutions as your little office helper.
There are many benefits to using print management solutions to reduce printing costs. Some of the most common benefits include:
- Reduced paper usage:
Print management solutions can help to reduce paper usage by allowing users to print double-sided, print on demand, and preview documents before printing.
- Reduced color printing:
Eliminating unnecessary color printing with print policies and rules.
- Increased efficiency:
Print management solutions can help to increase efficiency by providing users with the ability to print from anywhere, manage print jobs, and track printing costs.
- Improved security:
Print management solutions can help to improve security by preventing unauthorized users accessing the MFP. Only an authorized user is allowed to use the MFP for print/copy/scan functions after authenticating at the device.
- Reduced environmental impact:
Print management solutions can help to reduce the environmental impact of printing by reducing paper and ink usage.
In addition to these benefits, print management solutions can also help to improve employee productivity, reduce IT support costs, and improve compliance with environmental regulations.
How do print management solutions help with reducing office printing costs?
Print Management Solutions oversee and point out areas your office can improve regarding reducing printing costs. Print Management Solutions execute this by doing the following:
- Monitoring print jobs:
Print management solutions can monitor print jobs and collect data on the number of pages printed, the type of printer used, and the cost of printing. This data can be used to identify areas where printing costs can be reduced.
- Setting printing policies:
Print management solutions can be used to set printing policies that restrict users from printing unnecessary color documents or printing more than a certain number of pages per day. These policies can help reduce printing costs.
- Optimizing print jobs:
Print management solutions can optimize print jobs by automatically selecting the most efficient printer and setting print options such as double-sided printing and black-and-white printing. This can help to reduce printing costs and paper waste.
In Conclusion:
Toshiba's print management solutions are easy to use and can be implemented quickly and easily. They can help businesses of all sizes to save money, reduce waste, and improve security. Contact us today to find out more about our services and products.