How In-House Printing Increases Business Information Security

Commercial printers offer a valuable service to businesses across the world, particularly enterprise businesses. However, with technology ever-evolving, there are a variety of hardware and software solutions available to produce large in-house print runs, fulfilling most, if not all, of a business’s print requirements.

These solutions vary and can range from a single high-volume and high-quality MFP that can be placed in a compact space, to a large, in-house managed print copy centre. 

If you take a look at typical in-house print facilities usually found in universities, on campuses and in a business space, the following components are available:

• Copying: High speed, colour, and black and white.
• Binding: Folding, collating, laminating and mounting.
• Custom Printing: Newsletter, labels, brochures, publications, flyers, etc.
• Graphic Design: Layout design, typesetting, scanning, etc.

With the right training, equipment and personnel in place, all the above services can be offered in-house at any business or organisation. But, what is the benefit of having an in-house printing facility?

According to a study conducted by InfoTrends, a leading global market research firm for the printing and digital imaging industry, printing in-house requires less net time, is less expensive and can produce the required material with less waste than getting the same job done through commercial printing.

With the above in mind, having an in-house printing facility saves you money and time but there is one element of in-house printing that stands out. In-house printing increases business information security, and in an era of data breaches and PR nightmares, in-house printing offers a much-needed solution. 

In-House Printing To Increase Business Information Security

Information security is a hot-button topic in all industries and across all organisations. We live in an age where information can be accessed and spread across the World Wide Web in a matter of seconds. The business world is becoming increasingly ubiquitous, with partnerships being formed solely online, and the level of security that is placed on digital communication needs to be placed on the sending and printing of information too.

Security is an important factor across a business’s operations and technologies and should also be carefully considered when it comes to the entire printing process. 

Any business that outsources its printing needs to pay close attention to the data that is being printed, how the data moves from the business to the outsourced printing facility, how the printing process is handled once received, and how the final product is sent back to the business. 

For businesses that deal with sensitive information, their material needs to be proofed by a variety of stakeholders, legal teams and finance teams even before being passed on to printers. And outsourcing that level of task to a commercial 3rd party printer will inevitably leave vital information open to potential leakage. This is why businesses need to identify any possible opportunities for human error, misuse of information and the printing process in its entirety to make sure that business information is not breached through the printing cycle. 

In fact, the law and finance industry have taken notice of this security concern and have started shifting to in-house printing production, particularly for print runs that hold sensitive data. In fact, the American Bar Association has published strict print guidelines regarding outsourcing to ensure no security breaches. 

It is also important to note that in-house printing also provides a faster turnaround time. This is an important security benefit because the number of print jobs requiring quick or same day turnaround continues to increase in demand, and this is impacting costs for outsourced projects while adding to the increase in human error. 

With the above in mind, an in-house printing solution is the best choice for businesses and organisations and provides complete control over the printing process - from start to finish.

The Final Word

For organisations that manage, procure and distribute sensitive materials, security is a number one priority. And this level of security needs to be considered when it comes to the printing of information. 

In-house printing will reduce your risks and ensure that everything is compliant with the requirements of your organisation, meaning your information will not be exposed beyond your business unless otherwise specified. 

How We Can Help

Toshiba offers a range of printing technology to ensure the optimal in-house printing solution for your business. We also understand that the ability to streamline your document and printing process is vital to your data security. With this in mind, our print services take a long-term approach to simplifying and bettering data security and workflows for your business. 

With this in mind, we offer Managed Print Services (MPS). Our MPS process is made up of the following steps to ensure you receive the most secure and well-optimised in-house printing solution:

1. Print Audit: this step offers insight into the overall cost of ownership regarding your print and document environment.
2. Design: we design a solution that secures your documents, cuts costs and maximizes control while streamlining your printing operation. 
3. Implementation: installation of the required software, hardware, and services and solutions achieved with minimum disruption.
4. Management: we offer continued support through the maintenance of your print resources.
5. Continuous Optimisation: we ensure that services are regularly introduced from the implementation stage forward in order to meet the Service Level Agreement.

Learn more about our managed print services here.

If you are looking to implement in-house printing across your business or organisation, Toshiba meets all your requirements. Our printing technology and professional services ensure your business receives the optimal printing facilities in the workplace. 

Visit our website to view our full range of services and products today.