Five things to consider when you buy a multifunction printer

Multifunction printers are the future of the office; they bring office work advancement and improved productivity. Multifunction printers combine the work of a printer, copier, scanner, and fax into one machine. They are the ideal office device for businesses that want to take a cost-effective approach to their office productivity. 

This article will discuss the five things you need to know when choosing a multifunction printer. 

Five things you need to consider when buying a multifunction printer

• Be knowledgeable about what you need the printer for

You need to understand why you need a multifunction printer and how it will benefit you and other users in the office. Do you plan on utilizing the various features of multifunction printers beyond printing? How many copies will you use and be signed into the device daily? Will you require color prints? Do you want wireless? Mobile- and cloud-connected?

• Get third-party feedback about your chosen multifunction printer.

Take note of and compare the data found on the actual performance, management, and support issues presented on the vendor's specification sheets with data from various independent testing agencies. Find out what other experienced people in the industry who have used your chosen product are saying about it. User feedback is crucial as it will help you have a glimpse of what owning the product is like and how it will benefit you. 

• Find out exactly how user-friendly it is

Give your employees a stress-free printing environment by choosing an easy-to-use multifunction printer to operate and reduce the number of employees stuck at the machine, trying to figure it out. Ensure your product has intuitive user interfaces, minimal training requirements, and easily accessible online help and documentation. If you need assistance, ensure that it has a manufacturer-provided service.

Multifunction printers that have a tablet-like interface are straightforward to use. This is because they function and operate like a smartphone; the user can quickly swipe, pinch, touch, and scroll like on a smartphone or tablet. This feature makes new-age multifunction printers so attractive and easy to use.

Multifunction printers that allow mobile & cloud connection are ideal for remote work. These multifunction printers utilize apps as a shortcut for tasks such as;  downloading, sharing, printing, scanning, distributing — even translating — documents from anywhere.

• Check the security level you will get to keep your private documents confidential.

Ensure that your chosen device has the latest security features to protect your business's privacy. If not, make sure it at least can be enhanced to fit better the level of security needed. 

Choose a multifunction printer that meets industry standards for invasion and intrusion prevention, device detection, and data encryption. If left unmonitored, multifunction printers are vulnerable to hacking, document loss, etc., and can compromise your business. Look for multifunction printer manufacturers who partner with information technology security experts.

• Ensure that it can multitask as a multifunction printer should

Choose a multifunction printer that can genuinely multifunction. Can multiple employees run different jobs on it? Ensure your device can multitask to avoid having employees stuck waiting to use the printer. Some products, such as All-in-Ones (AiOs), offer various functions but are sometimes incapable of multitasking.  

The wrap-up

Last but not least, when choosing a multifunction printer, make sure Toshiba manufactures it. Toshiba multifunction printers are high-end, technologically advanced, and exceptionally secure.  Choose your multifunction printer today from the various models available.