Cost-Benefit Analysis: Investing in Cloud Print Management for Your Business

As businesses continue to adapt to evolving work environments, the need for efficient, secure, and versatile printing solutions has become increasingly apparent. Cloud print management offers a modern solution that addresses these needs, providing a host of benefits that can enhance productivity and streamline everyday operations. 

Toshiba's e-BRIDGE Global Print is a leading cloud print software that facilitates reliable, secure printing across various devices and locations. In this blog, we will explore the cost-benefit analysis of investing in cloud print management and why it represents a strategic move for your business.

Effortless Printing, Anywhere, Anytime

e-BRIDGE Global Print from Toshiba enables effortless printing across multiple devices and locations. With cloud printing, documents are transmitted and securely delivered to compatible devices, allowing you to accomplish your printing tasks from any workspace. This level of flexibility today, where employees may be working from traditional offices, remote setups, or constantly on the go.

The Costs of Traditional Printing Models

Traditional printing models often rely on complex networks that require on-site print servers and a variety of print drivers. These systems need significant IT resources for maintenance and troubleshooting, leading to increased operational costs. Additionally, the lack of centralised management can result in inefficiencies and higher costs associated with managing multiple print devices and supplies.

Direct Costs

• Hardware Maintenance: Regular maintenance and servicing of printers and servers.
• Supplies: Continuous purchase of paper, toner, and other consumables.
• IT Support: Dedicated IT staff for managing print servers and troubleshooting issues.

Indirect Costs

• Downtime: Delays caused by printer malfunctions or network issues.
• Inefficiency: Time wasted by employees managing print tasks and dealing with printer issues.
• Environmental Impact: Higher consumption of paper and toner without proper monitoring and control.

The Benefits of Cloud Print Management

Investing in cloud print management with solutions like e-BRIDGE Global Print offers numerous advantages that outweigh the costs of traditional printing models. Here are the key benefits:

Cost Savings

• Reduced IT Burden: Cloud print solutions free IT departments from overseeing print drivers and on-site print servers, allowing them to focus on higher-priority tasks.
• Lower Maintenance Costs: Centralised cloud management reduces the need for regular on-site maintenance and support.
• Optimised Resource Use: Real-time monitoring and usage reports help in managing and reducing the consumption of paper and toner, leading to cost savings.

Enhanced Security

e-BRIDGE Global Print ensures top-level security compliance by integrating with Google Workspace™ and Microsoft 365®. This secure cloud printing access protects your data from unauthorised access, ensuring that sensitive information remains secure. Multi-factor authentication further enhances security, providing an additional layer of protection for your business data.

Improved Productivity

• Flexibility and Accessibility: Employees can print from anywhere, boosting productivity and ensuring that work continues seamlessly, regardless of location.
• Efficient Document Retrieval: Users can securely retrieve documents using ID cards or PINs, reducing the risk of unauthorised access and enhancing convenience.
• Real-Time Insights: Access to MFP usage reports provides valuable insights into productivity, cost savings, and other relevant metrics, helping businesses make informed decisions.

Environmental Benefits

By promoting efficient use of supplies and reducing unnecessary printing, cloud print management contributes to a lower environmental footprint. This not only supports corporate sustainability goals but also appeals to environmentally conscious clients and stakeholders.

Features of e-BRIDGE Global Print

e-BRIDGE Global Print is designed to meet the demands of modern businesses with the following features:

• Effortless Cloud Connectivity: Easily transmit print jobs to the cloud and retrieve them using cloud-connected Toshiba Multifunction Printers (MFPs).
• Top-Level Security Compliance: Secure access through Google Workspace™ or Microsoft 365® accounts, ensuring swift and secure cloud printing.
• Valuable Productivity and Cost Insights: Real-time monitoring and reporting of printing activities, providing actionable insights for cost management.
• Reduced IT Burden: Eliminating the need for managing print drivers and on-site print servers, freeing IT resources for other tasks.
• Advanced Workflow Integration: Compatibility with various scanning and printing workflows, enabling automation and efficiency.

Conclusion

Investing in cloud print management with Toshiba's e-BRIDGE Global Print provides a comprehensive solution that delivers significant cost savings, enhanced security, improved productivity, and environmental benefits. By transitioning to cloud print software, businesses can streamline their printing processes, reduce operational costs, and ensure that their printing infrastructure supports the demands of a modern, dynamic work environment.

In conclusion, the benefits of cloud print management far outweigh the traditional printing models' costs. With the best cloud printing service, your organisation can achieve greater efficiency, security, and sustainability. Embrace the future of printing with cloud print solutions from Toshiba and transform your business operations for the better.